The LEAP Application System is clever enough that depending on if you are a Scout, Venturer, or Leader, you’ll all see different information during your application process.
Applications Close 31st May
Application Statuses explained
As your application progresses through, there are multiple different statuses and automatic emails you may receive. Below is a summary of the different statuses you may see:
Status | Meaning |
---|---|
Initial | All applications when you first apply will start at Initial. You will be unable to Submit your application and move to the Submitted status until all required fields in your application have been completed, including an ID Photo, and you have signed the Event Consent form. |
Submitted | Your application has been submitted and we have received it. All that is left for you to progress to SHQ Approved is to make sure your application is fully paid, that your ID Photo meets the requirements (found below), and you maintain a valid Scouts Queensland membership. |
SHQ Approved | Congratulations! You’re application has reached the final stage in the process. You’ve been fully approved and are ready to attend LEAP24. You may still receive a further email or two once Patrol allocations have been released, and these will be visible on the Status page of your application. |
SHQ Rejected | Your application has been tentatively Rejected due to an issue that prevented it being Approved. We will always email you to prior to your application being moved to this status, to advise you on why this has happened. Normally it would be just because your ID Photo is invalid, or because your membership has lapsed. |
Withdrawn & Not Proceeding | You will only see these Application Statuses if you have informed us that you are no longer able to attend the event. |
Application System 101
How to apply
If you’ve never used the Queensland Activity Management System before, follow this link to see how to create an account and apply for your first event.
Once you’re logged in, it’s as easy as clicking on “Apply” next to LEAP24, and filling out the relevant sections. The eligibility page will tailor the information shown based on your Scouting role; for more regarding the events eligibility criteria, click here. The attendance page will also adjust automatically. Scouts will get asked on this page if they wish to be a Patrol Leader at the event or not, so that your Leaders know who is interested in taking charge. It also helps avoid duplicate patrols. For Venturers we don’t ask this question.
Scouts QLD Membership Number
To attend LEAP as an adult or a youth member, you will need to enter in your Scouts QLD Membership Number. The application system will check the number against the Scouts QLD Membership system, if it matches, a green tick will appear
If you are having issues, getting the green tick, confirm there are no spaces before or after the number and the membership is current. If you are needing further assistance, contact you formation leader.
Medical & Dietary Requirements
Please ensure you review and complete the relevant sections of the medical and dietary requirements sections of the application.
For Scouts attending, ensure your Patrol Leader knows any dietary requirements you may have so when planning the menu for camp, they can accommodate this requirement.
For Adults attending LEAP-North, this is critical as your meals are supplied by the LEAP team so need to ensure we can accommodate your requirements.
Registering as a Scout
When registering as a Scout, on the bottom of the first page where you enter your membership number, you need to select “Scout”. A new box “Team Role” will appear in which you can leave as “Scout” or you can select “Patrol Leader” if you are the PL for the camp.
If you select Patrol Leader, a new menu item appears called “Team”.
From this menu you can enter in your Patrol Members.You need to enter the patrol member First Name, Surname and Membership Number as entered on their application.
Ensure your Patrol Leader knows any dietary requirements you may have so when planning the menu for camp, they can accommodate this requirement.
Registering as a Venturer Scout
When registering as a Venturer Scout, on the bottom of the first page where you enter your membership number, you need to select “Venturer”.
If you are registered for the event as a Venturer and your 18th birthday falls during the LEAP event you are attending (North or South), you are going to need apply and receive a Blue Card prior to the start of camp. It can sometimes take a while to recieve a Blue Card, so it would be best to get started on it now so you recieve it in plenty of time. Once you have the card details, enter them into application system from the “Leader Information” menu.
If you need help with this process, ask your leader for guidance.
Why do Venturers see Leader pages?
Due to a system limitation the application system could only support one price point for Participants. So to have Venturers charged a different price to Scouts, they had to be created in the backend as a different staff tier. The downside was that the Leader information pages were unable to be turned off from visibility to the Venturers.
To get around this, please just enter junk information into these fields as a Venturer, as we won’t be using it for any part of the event.
Registering as an Adult Member
If you are a Rover, Leader or an Adult Member, you need to select the relevant Scouting Role from the drop down menu.
You will need to enter in your role current role in Scouts, your occupation and your current Blue Card details (expiry date needs to be after the completion of the LEAP event you are attending).
The system will also confirm (via your membership number entered on the first page) you have completed the mandatory training modules. You will not be able to submit the application until both modules show as “Completed/Current”.
You will need to select your thre preferences for a role at LEAP (note: your role may differ from what is selected as positions are filled).
Suggest adding any skills you have (scouting or otherwise) wo allow the committee to determine when you would be best suited.
Also enter any Scouting qualifications as these may be needed by the LEAP team.
It won’t let me sign the Event Consent
To sign the Event Consent form, you will need to visit the Status page first to complete the seven different permission boxes. Once these have been selected and saved, you can then return to the Event Consent page to sign and submit.
Okay cool – I’ve applied, why haven’t I been approved yet?
There are three things we look for before someone gets marked as SHQ Approved.
- Your application has been fully paid, not just up to date. This way we know that those who are Approved don’t have another payment still outstanding.
- Your Scouts Queensland Membership is current. To verify this, on the Personal page you should see a Green Tick next to your membership number. If this shows a Red Cross or a Yellow exclamation mark, there is something wrong with your membership. Speak to your Group Leader for more information.
Perfect – this helped. But I’m still confused…
No problems – Email our Admin team for assistance.